City of St. Joseph Michigan

Special Event Application

Fraud Alert: The City of St. Joseph has been notified of several fraudulent invoices pretending to be from City departments requesting payment via wire transfer. This is a scam—do not respond. If you receive any questionable communications from the City requesting payment, please call City Hall at 269-983-5541 prior to sending money.

Special events make use of public rights-of-ways, parks, or other properties and require advanced approval by the City Commission.

Please fill out each item as completely as possible to allow your application to be processed without unnecessary delays.

Special events must be approved by the City Commission—we recommend submitting your application at least two months before your organization wishes to receive approval to allow time to work through any potential issues with staff and Commission.

You may download and mark up a map template from "Supporting Documents" below to submit as your event map.

Supporting Documents

Downtown Event Map Template (170 KB)

Kiwanis Park Event Map Template (1 MB)

Lake Bluff Park Event Map Template (684 KB)

Large Group 5K Course Template (185 KB)

Riverview Park Event Map Template (2 MB)

Special Events Application (Print version) (482 KB)

form.antibot { display: none !important; } You must have JavaScript enabled to use this form.

Applicant Information

Name of special event: *

Sponsoring organization (if applicable):

Mailing/billing address: *

(ex: 700 Broad Street)

City/State/ZIP code: *

(ex: St. Joseph, MI 49085)

Contact person(s): *

Please enter the contact(s)' first and last name(s).

Business phone number:

(ex: (269) 983-5541)

Cell phone number: *

(ex: (269) 983-5541)

Fax number:

(ex: (269) 983-5541)

Email address(es): *

(ex: info@sjcity.com)

Event Information

Requested date(s) and time(s): *

(ex: Monday, January 1, 2030, 2:00p.m.–4:00p.m.)

Alternative Dates:

Is there a requested alternative for the date(s)? *

Select one.

Yes

No

If yes, list requested alternative dates below:

(ex: Monday, January 1, 2030, 2:00p.m.–4:00p.m.)

Please describe the event: *

What is the requested location(s) of the event *

Event Reoccurance

Is this event expected to reoccur in a future calendar year? *

Select one.

Yes

No

If yes, list the annual timing below:

Requested City Services

Does the event require any of the following fixtures? *

	Yes	No
Barricades *	Barricades - Yes	Barricades - No
Traffic cones *	Traffic cones - Yes	Traffic cones - No
Rubbish containers *	Rubbish containers - Yes	Rubbish containers - No
Picnic tables *	Picnic tables - Yes	Picnic tables - No
Other *	Other - Yes	Other - No
How many of the fixtures selected do you need? *	How many of the fixtures selected do you need? * Please list each item with a number, separated by a comma. (ex: barricades: 2, picnic tables: 10)

Does the event require any of the following public services? *

	Yes	No
Street sweeping *	Street sweeping - Yes	Street sweeping - No
Mowing *	Mowing - Yes	Mowing - No
Rubbish removal *	Rubbish removal - Yes	Rubbish removal - No
Cessation of lawn sprinkling *	Cessation of lawn sprinkling - Yes	Cessation of lawn sprinkling - No

Other Requests & Attachments

If the applicant has any other requests that are not listed in the form, please detail them below:

Please attach a map of the requested location(s) with the following information, as applicable: *

Any streets or parking lots that you are asking be blocked off or reserved; remote parking lots; parade or race routes; location of specific events or objects (ex: rides, bleachers, medical care, exhibits, parking, pickup/drop-off, lighting, performances, etc.); information on the size, content, and location of requested signs; location and description of utilities requested (ex: electric service, water); location of requested fixtures (ex: barricades, trash receptacles, picnic tables)
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png bmp eps tif pict psd html pdf doc docx ppt pptx xls xlsx.

Please attach a Certificate of Insurance, as detailed below: *

A Certificate of Insurance for minimum $1,000,000 of general liability coverage must be obtained one month before the event. Additional Insured includes the following: The City of St. Joseph, all elected and appointed officials, all employees and volunteers, agents, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof.
Files must be less than 2 MB.
Allowed file types: jpg jpeg png pdf doc docx.